Interfolio

Step 1: Complete one of the following required trainings for the provision level that you need:

• Interfolio: Faculty Search Administrator Training
  • Example Personnel: HR Managers, Vice Deans, Faculty Office Administrators, Directors, Departmental Administrators
  • Responsibilities:
    • Administrators have full autonomy of their assigned unit  
    • Can create/modify job postings within their assigned division/unit 
    • Assign/add user roles within their division/unit 
    • Can help to support and train users 
    • Helps to ensure system compliance 
    • Generating reports in Interfolio  
    • Serve as Committee Manager when needed 
    • Note: EEO access can be granted or removed depending on needs. 
• Interfolio: Faculty Search Committee Manager Training
  • Example Personnel: Search Coordinator, Administrative Personnel, Faculty Search Committee Chair
  • Responsibilities: 
    • Creating new positions in Faculty Search 
    • Assigning evaluators to positions  
    • Manage evaluations and status tracking 
    • Communicating with applicants  
    • Closing the posting 
• Interfolio: Faculty Search Evaluator Training
  • Example Personnel: Faculty serving as search committee members 
  • Responsibilities:
    • Reviewing and screening applications with comments and ratings  
    • Provide feedback 
    • Join discussions and evaluations

Step 2: Once the training course is complete, email your training certificate to [email protected] to request system access and indicate the following criteria:

• User’s full name
• JHED ID is possible
• Email address  
• Which Interfolio module? (i.e., Faculty Search or RPT)
• School/department
• Which role? (i.e., Administrator/Committee Manager/Evaluator)

Need additional Interfolio support or want to learn more about JHU faculty recruiting best practices? Join office hours hosted by Faculty Affairs and Interfolio to deepen your knowledge of the FS and RPT modules. Learn more and register below.

Faculty Affairs Office hours

Interfolio Office Hours

When you post a public position through Interfolio, it is automatically shared to the following job boards, no additional action is needed:

• JHU Faculty Jobs
• Higher Education Recruitment Consortium (HERC)
• Insight Into Diversity 
• HigherEdJobs 
• Chronicle of Higher Education 
• DirectEmployers 

To expand your reach, Johns Hopkins also partners with JobAdvertising.com, an advertising broker that helps strategically place your job on boards tailored to your specific role, maximizing visibility and return on investment.

To initiate a targeted advertising request, contact:
📧 Alice Clifford at [email protected]

Established in 2023, the Faculty Search Governance Committee is led by the Provost’s Office of Faculty Affairs and includes representatives from every division involved in recruiting JHU faculty. The committee meets quarterly to share best practices, policies, and ideas for faculty recruitment, as well as to discuss the use of Interfolio—the University’s required platform for conducting searches.

All JHU employees involved in faculty hiring are encouraged to join these meetings to stay informed about emerging recruitment practices. To request an invitation, please email [email protected].

Technical Support (Interfolio Helpdesk) 

For issues like login problems or platform errors: 
📞 833-844-2118 (Mon–Fri, 9 AM–6 PM EST) 
📧 [email protected] 

JHU-Specific Support 

For questions about JHU-specific processes: 
📧 [email protected] (Provost’s Office) 

Step 1: Complete one of the following required trainings for the provision level that you need:

• Interfolio: Review, Promotion & Tenure Administrator Training
  • Role Overview: Unit Administrators have the highest level of access and control in Interfolio RPT. They can:
    • Create and manage templates, forms, and cases.
    • Add and manage users and standing committees.
    • Access and manage all documents and workflows.
    • Email candidates and committee members.
    • Advance or return a case through workflow steps.
• Interfolio: Review, Promotion & Tenure Committee Manager Training
  • Role Overview: Case/Committee Managers handle most case-related actions within their assigned unit. They can:
    • Create and edit cases.
    • Modify workflows, requirements, and instructions.
    • Manage case-specific settings and committees.
    • View and manage standing committees within their unit.
• Interfolio: Review, Promotion & Tenure Committee Member Training
  • Role Overview: All individuals added to Interfolio RPT are designated as users by default. When a user is added to a committee, they are referred to as Committee Members. Committee Members can:
    • View candidate packets for the cases they are assigned to.
    • Download documents (if permissions allow).
    • Leave comments (if permissions allow).
    • Committee Members must be added to a specific committee to access any case materials.
• Interfolio: Review, Promotion & Tenure Candidate Training
  • Role Overview: At JHU, candidates are rarely directly involved in case reviews. Typically, a third party submits and manages the case on the faculty member’s behalf. If faculty candidates need to upload documents or complete forms, they use a system called Interfolio Dossier to facilitate this process.

Step 2: Once the training course is complete, email your training certificate to [email protected] to request system access and indicate the following criteria:

• User’s full name
• JHED ID is possible
• Email address  
• Which Interfolio module? (i.e., Faculty Search or RPT)
• School/department
• Which role? (i.e., Administrator/Case Manager/Evaluator)

Need additional Interfolio support or want to learn more about JHU academic review best practices? Join office hours hosted by Faculty Affairs and Interfolio to deepen your knowledge of the FS and RPT modules. Learn more and register below.

Faculty Affairs Office hours

Interfolio Office Hours

Interfolio’s RPT Product Help offers access to dozens of training modules and a keyword search feature to quickly find the support you need.

Established in 2023, the Review, Promotion, and Tenure Governance Committee is led by the Provost’s Office of Faculty Affairs and includes representatives from every division engaged in the academic review of JHU faculty. The committee meets quarterly to exchange best practices, policies, and ideas related to faculty review processes, as well as to discuss the use of Interfolio—the University’s designated system for academic reviews.

All JHU employees involved in faculty review are encouraged to participate in these meetings to stay informed about evolving University practices. To request an invitation, please email [email protected].

Technical Support (Interfolio Helpdesk) 

For issues like login problems or platform errors: 
📞 833-844-2118 (Mon–Fri, 9 AM–6 PM EST) 
📧 [email protected] 

JHU-Specific Support 

For questions about JHU-specific processes: 
📧 [email protected] (Provost’s Office)